When you sign up for Notion, you can create multiple workspaces connected to your account. Each one can be customized to your liking with workspace-specific settings. Here's how to manage every aspect of an individual workspace 🕹
Note: Many of these settings are only visible if you're an admin on a Team Plan or Enterprise Plan. They don't appear in the mobile app at all. Contact sales to learn more about our Enterprise plan →
Access workspace settingsCreate a custom URL for your workspaceAllowed email domainsWorkspace security & sharing options Export contentExport membersLeave or delete workspaceFAQsRelated guides
Access workspace settings
To see your workspace management options, go to
Settings & Members at the top of the left sidebar. In the window that pops up, click on the Settings tab.
In this window, you can:
- Change your workspace name: We recommend keeping it short and simple 😙
- Change your workspace icon: Click on it to choose an emoji or upload your own image. Ideal dimensions are 280px by 280px.
Create a custom URL for your workspace
Create a short, custom, and memorable URL for your workspace. This makes it easy to brand your workspace to match your team or company, and share it with others!
- Under
Domain, fill in what you'd like to complete the URL: www.notion.so/
Note: Having a custom domain helps people auto-join your workspace. If you allow an email domain, you can just send anyone using that domain the link to join in a flash!
Allowed email domains
Make it simple for people with certain email address domains to automatically join your workspace as members. As soon as they sign up, Notion will recognize their email and ask if they want to join your workspace.
- New allowed domains are restricted to the email domains of the members of that workspace. To add a domain that isn't available, someone with an email address from that domain will have to join the workspace.
- Use this so all new employees who join your company can easily join your shared workspace. All they have to do is sign up for Notion with their work email.
- Adding multiple domains is convenient if you're working with outside parties — like a design or PR agency. Add their email domains so they can easily join your workspace, too.
- Bear in mind that you'll be charged per member on Team and Enterprise Plans.
Note: This option is not available on the Personal Plan or Personal Pro Plan because multiple members are not allowed.
Workspace security & sharing options
Depending on how you're using your workspace, you may want to keep the data you have in it private or internal to just your team. If you have an Enterprise Plan, you can go to the
Security & SAML section to toggle on or off a number of options to restrict (or allow) sharing abilities.
Note: These settings are limited to our Enterprise Plan. Contact sales to learn more →
Here's a quick overview of these options. Note that they pertain to members in your workspace, not the admins who will be able to edit these settings. To learn more about members and membership settings go here →
- Prevent public sharing: Don't let members publish pages to the web. More on public pages here →
- Disable guests: Don't let pages be shared with people who don't belong to your workspace.
- Disable moving pages: Don't let members move pages to other workspaces. Especially helpful if you have a lot of people and a lot of pages. It can get confusing fast, and some people may lose access when pages get moved.
- Disable export: Don't let members export pages. This ensures that all your data stays in Notion rather than having different versions saved as Markdown or CSV.
- Disable creating, moving or reordering workspace top-level pages: When enabled, this setting makes it so that only admins in the workspace are able to create, move, or re-order top-level pages in the
Workspacesection of the sidebar.
Export content
Want to pull your data off Notion and keep it on your hard drive? You can export a whole workspace at once as HTML, PDF (Enterprise only), or Markdown & CSV.
- Click
Export All Workspace Content.
- We'll email you a link to download a zip file containing your exported pages. The link will expire after 7 days.
- Open the zip, and you'll see all your Notion pages saved in the format you selected.
- You can only export as PDF if you're on an Enterprise Plan.
Note: You can't re-upload these files to Notion to re-create your workspace. Instructions for migrating your workspace here →
Export members
If you have an Enterprise Plan, you can click the
Export Members as CSV button to quickly get a list of everyone in your workspace. 
Note: This option is limited to our Enterprise Plan. Contact sales to learn more →
The exported CSV will include:
- First name
- Last name
- Role (Admin, member, or guest)
- A comma separated list of permission groups that each member is part of. More on permission groups here →
Leave or delete workspace
If you no longer need to be a part of a workspace, you can leave it or delete it. Just click, and you'll be asked to confirm (just in case!). These options are at the bottom of your workspace settings window.
A few things to know about this:
- If you leave a workspace, you can always be added back. Let's say you've been doing some contract work with a team and that project ends. You can leave their workspace and then be invited back by an admin when your contract is renewed.
- Consider deleting your workspace to be permanent. There's a chance that we'll be able to recover your data within 30 days of deletion (if you're on a paid Notion plan). But we can't guarantee it.
- If you want to try to restore a deleted workspace, send our community support team an email. We'll get right back to you!
FAQs
I'm on a Team Plan, but don't see any of these settings in Settings & Members?
Only admins can access these workspace settings. If you navigate to the
Members tab, you'll see whether you're a guest, member, or admin in the workspace. Ask an admin in your workspace to upgrade your membership status if necessary.I'm trying to add a new domain to the Allowed Email Domains setting, but it won't let me.
New allowed domains are restricted to the email domains of the members of that workspace. To add a domain that isn't available, someone with an email address from that domain will have to join the workspace.
I tried adding a guest to my workspace but they were turned into a member automatically. How can I prevent that?
You may have the
Allowed Email Domains setting turned on. When enabled, this feature allows people with that email domain to join your workspace as a member automatically. You can disable this setting in the Settings tab of Settings & Members. Just remove the email domain from this section.Does Notion support custom domains?
You can customize part of your URL by following these instructions. For example, if your company is called Acme Inc., you could customize your URL to www.notion.so/acmeinc, but not www.acmeinc.com (quite yet, that is!).
We plan to add custom domains in the future. If you'd like us to further prioritize this on our roadmap, send us a message or tweet at us with your vote! 📮
How can I migrate all my Notion content to a different workspace?
Good question! Check out this guide for step-by-step instructions →
What if I accidentally deleted something permanently? Any way to get it back?
If you accidentally delete a page, a workspace, or even your entire account, we can help! Accidents happen 😅Just send us a message in the app by clicking
? at the bottom left on desktop (or in your sidebar on mobile). Or email us at team@makenotion.com.We keep per-minute backups of our database, which allows us to restore a snapshot of your entire content at any minute in the past 30 days if you need it.
Related guides
Something we didn't cover?
Message us in the app by clicking
? at the bottom right on desktop (or in your sidebar on mobile). Or email us at team@makenotion.com ✌️