Navigating with the sidebar

• Organize your work on infinite levels — nesting pages inside pages with no limit.

• Open all the toggles to see where everything is.

• Collapse them to keep your navigation simple and streamlined.

• Rearrange it using drag-and-drop 🏗

Quick tour

Switch workspace, search, notifications & settings

• Workspace switcher: Click on your current workspace's name to switch between the workspaces you belong to, create a new one, add another account, or log out. Here's how that looks:

• Quick Find: Click to open Notion's search window, where you can either type what you're looking for or jump to a recently visited page. The shortcut cmd/ctrl + p also brings it up. More on search here →

• All Updates: Click to see all your notifications in one place. This menu combines revisions that were made on pages you follow, new mentions of you across your workspace, and new work assignments. A red notification badge will appear here when you have unread notifications. More on updates here →

• Settings & Members: Click to open a control panel for editing your account information, workspace settings, payment plan or billing information. More on that here →

Workspace

• Any of the pages under Workspace in your sidebar can be seen and shared by the other members of the workspace.

• Any member on your team can also make changes to this part of your sidebar. When they do, those changes will automatically be made for everyone else.

Nested Pages

• You can open up each toggle to reveal pages nested inside any page. All pages have the same functionality, even if they're nested as sub-pages.

• For database pages, you can open the toggle to see all the different views you've created of that database. These are represented with a • next to them, like under Team Tasks above.

Shared pages

• Any pages that you've shared with only select individuals will appear under Shared.

• You'll see this category in your sidebar as soon as you invite someone to join a private page.

• Other members of your workspace who haven't been invited can't view these pages. This is helpful for one-on-one meeting notes, for instance.

Private pages

• Every user's workspace comes with a Private section for their own pages. Anything you add here can't be seen by the people in your workspace.

• This is useful for your own tasks or notes, or anything you want to work on individually before sharing with others.

Templates, import & trash

• Templates (new addition!) opens our template picker, where you can create a new page using starter content to help you accomplish any one of 50+ jobs.

• Import lets you add data from a number of other apps into your Notion workspace. We make it easy for you to move content over from Evernote, Trello, Asana, Word, Google Docs, Dropbox Paper, Quip and more. Guide to importing here →

• Trash contains all the pages you delete. You can drag and drop them in here. You can also click on trash to search, view and restore these pages. More on this here →
• The trash never auto-deletes your content, so you can use it as an archive! 🗄

Favorites

• Favorites is where you can pin pages you need to access quickly to the top of your sidebar. This section will appear when you favorite your first page (click the Favorite button at the top right of any page you're on). More on favoriting here →

• Helpful for stashing pages relevant to your current projects. You can easily add or remove them as your workflow and priorities change.

Create pages in your sidebar

• On hover, you should see + signs appear next to Workspace and Private. Click to add a page at the top level of either of those sections.

• There's also a + New Page button at the bottom of your sidebar.
• This creates a new page in preview mode, letting you start a new page and then choose where to put it in your workspace (or one of your other workspaces) using a dropdown menu. If you don't choose, it will default to your Private section.

• Lastly, if you hover over any existing page in your sidebar, you'll see a + appear. Click that to add a page nested inside that page.

Access page options

• Hover over any page and click the ••• icon that appears (or right click). You'll see the following menu, as well as who last edited the page and when.

• When you choose Move To, another menu will pop up, letting you choose any other workspace or page you want to move the page into. Use the text box to quickly search and press enter to move the page.

Edit your sidebar

• Nest pages by dragging one into another. You'll see the selected page highlight blue.

• You can also drag pages out of pages they were once nested inside.

• We'll say it one more time here: If you drag a page from your shared workspace into Private, other folks will lose access. So make sure that's what you want to do.

Resize or hide your sidebar

• Just click and drag the right edge to resize it.

• And click the << that appears on hover to collapse your sidebar completely. It'll slide back out when you hover over the left-hand edge of the window.

• You can reopen it by clicking the ☰ button at the top left.

• You can also collapse/hide the Favorites, Workspace, Shared, or Private sections of your sidebar. Just click on those headings to hide or reveal them.

Delete pages

• Click on the ••• icon that appears when you hover over a page (or right click on it) and select Delete.

• Drag a page from your workspace into the Trash. This will delete all the sub-pages nested within that page too (including database items).

Add & hide starter templates

• To add them, click the + and they become yours to edit any way you want.

• To hide them, hover and click Hide.

• You can always bring templates you hide back by clicking Templates at the bottom of your sidebar.

FAQs

Related guides