When you're brand new to Notion, it's best to keep it simple and start with just one workspace. But as you start using Notion for more things, and with more groups of people, you can keep different kinds of content separate by using multiple workspaces.
Create a new workspaceAdd another email accountJoin an existing workspaceSwitch between workspacesLogging outFAQsRelated guides
Create a new workspace
By default, your workspace switcher will display all the workspaces associated with your email address. To create another workspace:
- Open the workspace switcher at the top left of your Notion window.
- Choose which email account you'd like the new workspace to be associated with, and click the
•••to the right of that email address.
- Click
Join or create workspace.
- If you're using your work email, you may see a list of workspaces that you can auto-join. More on this below →
- Under that list, click
Create a new workspace.
- Follow the steps to set up your new workspace and you're on your way!
Tip: Multiple workspaces come in handy to separate different kinds of work. For example, you could have one workspace for personal stuff, one for school notes, and one for keeping track of freelance projects.
Add another email account
By default, your workspace switcher will display all the workspaces associated with your email address. But you may prefer to use your personal email with your personal workspaces, and your work email with your team workspaces.
- To add workspaces from another Notion account, open the workspace switcher at the top left of your Notion window, and click
Add another account.
- Follow the steps to login to your other account, and you'll be taken straight to that workspace. You can also create a new account at this step.
- The next time you open the workspace switcher, you'll see the new account and all of its workspaces added to the dropdown.
Tip: By adding more accounts to your workspace switcher, there's no need to log out of one account in order to log into another! This lets you keep work and life separate, while making sure that you can access any of your content across any account, on any device, completely seamlessly.
Join an existing workspace
There are a couple ways to join a workspace someone else has made:
- An admin from that workspace adds you as a member, and you receive an email with a link to join. You'll be prompted to sign in with your email, and you'll be placed into the workspace as a paid member.
- If your email domain (e.g. name@acme.com) has auto-join enabled, you can use the
Join or create workspacebutton in the workspace switcher, and you'll see a list of workspaces you can join.
- If you're using Notion with a personal email address such as gmail.com or outlook.com, or a school email address such as nyu.edu, you won't be able to auto-join other workspaces. To join a workspace from another email account, use the
Add another accountbutton in the workspace switcher. More on this above →
Note: If you're using Notion with a team or company, they may have enabled anyone with their email domain to automatically join their workspace as a paid member. We call this auto-join. Here's how to set this up with allowed email domains →
Switch between workspaces
Throughout the day, you might need to hop between different workspaces to get things done 🐰 Our goal is to make this as simple as possible!
- Just click on the name of your current workspace and select the one you want to jump to from the dropdown menu. That's it!
Logging out
You can log out of individual accounts, or log out of all your accounts at once.
- Open the workspace switcher at the top left of your Notion window.
- To log out of one account but stay logged into others, use the
•••button to the right of the account you want to log out of.
- To log out of all your accounts at once, use the
Log out allbutton at the bottom of the workspace switcher.
Note: Login tokens expire after 90 days. When you're logged out of your accounts due to token expiration, you will need to re-add any additional accounts by using the
Add another account button in the workspace switcher.FAQs
How can I transfer my pages from one account to another?
Step by step instructions available here:
I forgot to log out of my account on a public computer, or my device was stolen.
So sorry for the trouble 😓 Please send us a quick message to team@makenotion.com, or use the
? button at the bottom right of the app. We can log you out remotely!Is there a limit to the number of accounts I can be signed into?
There is currently no limit, although you may experience slower performance if you're logged into 10+ accounts at once.
How can I switch between workspaces that are under different email addresses?
To add your workspaces from another email account, use the
Add another account button in the workspace switcher at the top left of your Notion window, and follow the steps to login to your other account. More on this here → I clicked the Join or create workspace button, but it will only let me create a workspace. How do I join a workspace?
You can only join a workspace via the
Join or create workspace button if that workspace has the Allowed Email Domains setting enabled to allow users with your email domain join the workspace automatically.Otherwise, you'll need to ask an admin from the workspace to send you an invite.
When I subscribe to a paid Personal Pro Plan or Team Plan, does it cover all my workspaces?
Paid plans only apply to one workspace and don't cover the whole account. Workspaces are completely separate silos, so you won't be able to link any content between them.
We recommend using the least number of workspaces possible, and taking advantage of top-level pages in your sidebar to stay organized.
Related guides
Something we didn't cover?
Message us in the app by clicking
? at the bottom right on desktop (or in your sidebar on mobile). Or email us at team@makenotion.com ✌️