Community Luma Instructions

We use Luma to power all event management in the Notion community. This guide includes instructions on:

• Creating your own official Notion calendar on Luma

• Customizing your calendar

• Hosting events on Luma

Before getting started

• Does your city or campus already have a calendar? Please make sure to review the list before creating your own.

• If you are actively hosting events in a city or campus which already has a calendar, we will add you as an admin to it. Please reach out to the Notion community team for any help.

• Calendars is a newer feature that they launched in the past month. If you have a community or other profile from prior events, send us that link and the Luma team will help you convert it.

Creating your calendar

1. Use this link to create your Luma calendar

2. When adding the name of your calendar, please follow this format
1. Campus Leaders: Notion @ Campus Name
2. Ambassadors: Notion City Name

3. Description: add a few words about your community, to start you can just use the name of your calendar and edit it later on.

4. Favicon / logo
Add the Notion logo as your favicon



• Or create a custom icon following our Brand Guidelines

5. Social preview image
Add one of these as the preview/cover image





• If you’d like to create something custom to use more fitting for your community, please go ahead!

6. Hit submit and we’ll review your calendar for approval. Once approved, it will be added to our official list of Notion communities.

Customizing your calendar

• Update your logo
• If you’re a campus leader, you can add your school’s logo/crest

• Add a longer description with more background on the group, how to get involved and what to expect

• If you run your group with other Campus Leaders or Ambassadors, make sure to add your co-leaders as calendar admins as well in the permissions section

Hosting events on Luma

• Important: when you host events, make sure to add them to your Luma calendar
Keep in mind, if your event is hosted on another platform that’s fine, you can select “add event on external platform”



• By adding it to your official calendar, it will get syndicated to our global events calendar for promotion

• In order for us to process grant requests for events, your event must be added to an official Luma calendar.