Knowledge Base & Wiki

Combining a rich text editor with the ability to organize pages inside pages, Notion is a powerful tool for creating wikis and knowledge bases. Create one for your whole company, or a specific team or project. Include policies and procedures, onboarding materials, external resources, directories — whatever it takes to keep your team hyper-organized and high-functioning.

Let's build an intuitive, resourceful wiki! 📚

In this tutorial, you will:

1. Create a homepage 2. Build your framework Add a description Add sections 3. Add sub-pages 4. Share your wiki

1. Create a homepage

Your wiki starts as one page that will serve as home for a bunch of other reference pages.

Add a new page to your workspace by clicking any + sign in your sidebar.

Name your wiki. Add an icon and cover image if you like.

2. Build your framework

Figure out how you want to organize your knowledge. Underneath categories? You want to make it easy for your team to find whatever they need.

Add a description

It's helpful to introduce your wiki with a description.

Below the title, briefly describe the contents of your wiki.

You may choose to color it gray for a nice visual hierarchy.

Add sections

Use heading size 2 for each category of documents. Type /h2 and press enter.

Use drag and drop to form two columns with your section headings. Use the ⋮⋮ icon as a handle to drag and follow the blue guides.

Consider adding a divider below each heading by typing ---.

3. Add sub-pages

Below your section headings, add the pages of your wiki by typing /page and pressing enter. This will immediately open this new page for editing.

You can also type the names of pages first, then select them and use the shortcut cmd/ctrl + / to transform them into pages.

Build each page using whatever content you want — headings, images, text, videos, etc. Adding an icon enhances the design of your wiki's homepage.

You can also drag existing pages from your sidebar into your wiki homepage.

4. Share your wiki

To make your final wiki accessible to all members of your workspace, click Share at the top right of the main page and switch on Workspace Access.

If you prefer to limit access to particular team members, click Share at the top right of the page, then Invite a Person. Add members of your workspace with their email addresses. Choose an access level for each of them.

You can also designate some people to be wiki authors, while giving everyone else read-only access. Set Workspace Access to Can Read. Then invite the few authors/editors you want using Invite a Person and setting their access level to Full Access.

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Note: Invitees without an existing Notion account will receive an email linking them to create one. Learn more about sharing →

Something we didn't cover? Message us in the app by clicking ? at the bottom right on desktop (or in your sidebar on mobile). Or email us at team@makenotion.com ✌️