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Collaborate with your team

Collaborate with your team

Notion has several features designed to improve and increase the velocity of communication with your team — whether you're all editing the same page or working across time zones 💪
 
1. Work together in real-time2. Start a conversationMention a teammateLeave a commentOpen a discussion3. Never miss a thing

1. Work together in real-time

You can edit the same page at the same time with an unlimited number of people.
  • Their profile photos will show you where they're looking or working on the page.
  • Edits and comments made by everyone will appear to you instantly.
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  • Click Updates at the top right on the page to see who made what changes and when.
    • Content added is highlighted in blue.
    • Gray strikethrough shows what's been removed.
    • You can also see where people have left comments (more on that below).

2. Start a conversation

There are several ways to communicate with your teammates inside Notion — hopefully helping you cut down on meetings and status checks.

Mention a teammate

Want to get someone's attention on a page?
  • Mention them by typing @ followed by their name anywhere on a page.
  • You'll see a menu pop up that will search for the person in real time. Press enter.
  • They'll be notified of your mention with a link directly to it in All Updates (or with a push notification if they are on the desktop or mobile app).
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Leave a comment

Comments let you attach your thoughts, questions, or opinions to specific content on a page.
  • To leave a comment on text, highlight it, and click Comment in the menu that pops up.
  • To leave a comment on an image, embed, or other type of block, you can click the ••• that appears at the top right or the ⋮⋮ icon that appears to the left on hover. Choose Comment from the menu that pops up. (You can also right click to bring it up!)
  • You can @-mention your colleagues in comments to get their attention.
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Open a discussion

Add a mini chat room to the top of any page for a more general discussion about its content.
  • Hover over the top of your page and click Add Discussion.
  • Type whatever you want to say next to your avatar and click Send.
  • @-mention any of your colleagues to bring them into the conversation.
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3. Never miss a thing

Notion is built for asynchronous communication. You'll be notified if someone needs you or if a page you care about has been changed.
  • Click on All Updates at the top of your left sidebar. This is where we collect all notifications concerning you.
  • If you've been mentioned, you'll see a red badge with the number of mentions waiting for you next to All Updates. This disappears when you click to view them.
  • Click Following to see a running list of changes that have been made on pages you follow — i.e. pages you've started, edited, or chose to follow.
  • Click Inbox to see a workspace-wide list of mentions for you. You'll see where and when they were made and by who.
  • Click on any of these updates to go directly to the comment, mention, or edit in question.
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Something we didn't cover? Message us in the app by clicking ? at the bottom right on desktop (or in your sidebar on mobile). Or email us at team@makenotion.com ✌️
 
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