Whether your team is spread across multiple continents or working together under one roof, Notion can be your hub for asynchronous communication. We've compiled these 5 quick tips to help you and your team get the most out of Notion when you're working remotely 🏡
1. @Mention teammates to get their attention2. Use All Updates to stay in the loop3. Understand the evolution of every page4. Stay up to date on Notion directly in Slack5. Feel present with each other, virtually
1. @Mention teammates to get their attention
Think of @mentions as a virtual way to tap your teammates on the shoulder. Just type the @ symbol anywhere in Notion followed by the person's name and they'll be notified right away.
HOW THIS WORKS
- @mention a list of attendees on a Meeting Notes page to take notes together at once.
- @mention your manager on a blog post that needs proofreading before you publish.
- Bonus: Trigger a notification for someone else, by including
@remindin the same line. For example, "@Cory Etzkorn @remind tomorrow 4pm to review editorial calendar."
2. Use All Updates to stay in the loop
When working from home, it can be challenging to stay up to date on everyone's progress and how the work is changing. To catch up with everything happening in your workspace, click
All Updates in your left-hand sidebar on desktop, or tap the 🔔icon on mobile. Click the
All tab to see all the times you were mentioned or added to a page, as well as all changes made to shared pages — including when they were made and who made them. HOW THIS WORKS
- To only see updates relevant to you, click the
Followedtab. This shows updates to pages that you've made, edited, or followed (using theUpdatesmenu at the top right of any page).
- The
Mentionstab contains a chronological list of the times you've been @mentioned in your workspace, as seen above. Click or tap a mention to jump straight to it.
- Bonus: You can reply to or resolve comments directly inside the
All Updatesmenu without having to leave your current page (so you can batch process all your mentions in one go).
3. Understand the evolution of every page
When there are multiple cooks in the kitchen, it's easy to lose track of who's doing what, who made what decision, or how a project went from one thing to another. For a historical log of every change that's been made to a page, just click
Updates at the top right.HOW THIS WORKS
- On a Kanban board, see who moved a project from
Not Started→In Progress. It's easy to know who to ask about what.
- Content that's been added is highlighted in blue. Text that's been deleted is crossed out. You'll see exactly who did what and when.
- Follow your team's thought processes as they add, edit, and delete content from any doc.
- Bonus: Click the 🕓icon to the right of any update to pull up the
Page Historytool (paid plans only), and restore the page to an earlier version.
4. Stay up to date on Notion directly in Slack
Notion integrates with Slack so that even the smallest changes to your work don't slip through the cracks. In the
Updates menu at the top right of every page, you can enable this Slack integration by turning on the toggle labeled Connect Slack Channel.You'll receive a message whenever content on that page is changed, including who made the edit, and link to jump right there.
HOW THIS WORKS
- Create dedicated Slack channels to capture edits and updates to important pages like your Sales CRM (as seen above), Recruiting Applicant Tracker, or Engineering Roadmap.
- Receive updates in Slack directly by searching for your own name when enabling the integration. You'll get notified privately whenever something changes on your page.
- Bonus: Invite your teammates to Slack channels dedicated to Notion updates. This can keep project teams on the exact same page when working remotely.
5. Feel present with each other, virtually
Notion avatars show who's present on a page and when. If someone's editing a page at the same time as you, their avatar will appear wherever they're working. But there's more.
"Hey, just wondering if you've looked at that thing I sent you yet?" Nobody likes sending that message (or receiving it 😅). See for yourself when your teammates last visited a page — just hover over their avatar at the top right.
HOW THIS WORKS
- See who's on any page with you. Opaque avatars at the top denote the people looking at the page right now. Gray avatars have been there but aren't now.
- See if a page has gone stale — the avatars at the top represent the most recent views.
- Use this feature to see if an engineer's reviewed your bug report yet, or if your marketing manager's read that draft you sent them.
- Bonus: When you're on the same page as a group, strike up a conversation by hovering over the top and clicking
Add discussion. This opens a real-time chat as you work.
Something we didn't cover?
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? at the bottom right on desktop (or in your sidebar on mobile). Or email us at team@makenotion.com ✌️Need more controls and support? Contact sales to learn more about our Enterprise plan →