Updates and notifications help you stay on top of work that needs your attention, and changes made to the pages and projects you care about. The more people you collaborate with in your workspace, the more helpful these features become! 💬🔔
All Updates menu
The
All Updates menu at the top of your sidebar aggregates several types of alerts for you: - @-mentions of you in pages, comments or discussions.
- Mentions of you in databases using the
Personproperty. (More on this here.)
- Comments made on pages you started or follow.
- Invitations to join pages.
- Revisions made to pages you follow.
This menu is broken up into four sections:
Inbox: A list of all mentions of you and page invitations workspace-wide. Click theXbutton to the right of any item to move it to yourArchivesection.
Following: A list of all revisions and comments made on followed pages. Use theUnfollow this pagebutton to stop receiving updates about that page.
All: A combination of all updates across your workspace.
Archived: Items from yourInboxsection that no longer need your attention. Click theUnarchivebutton to move it back to yourInboxsection.
This helps you find, read, and interact with your updates so you never miss a thing, and can easily take action wherever you're needed.
Tip: Use the
Archive All button to hit inbox zero, and continue to archive tasks from your Inbox section that no longer need your attention. This will help to ensure that your Inbox only contains your unfinished tasks.Act on updates
You can take several actions from the
All Updates menu: 
- Click on any update to jump to the part of the page where the mention or revision was made. When you click on comments, you'll go directly to that thread on the page.
- Reply to any comment by clicking
Replyin the menu without going to the page itself.
- Resolve any comment by clicking
Resolvein the menu. This will make the comment disappear from the page.
- Re-open a comment by clicking
Re-open. The comment will re-appear on the page.
On mobile
Updates work a little differently on mobile. Instead of there being two separate menus for page-specific and workspace-wide updates, both are combined in the 🔔icon at the bottom of your app. Click this button to see five categories of updates:
Inbox: A list of all mentions of you and page invitations workspace-wide. Tap theXbutton to the right of any item to move it to yourArchivesection.
Following: A list of all revisions and comments made on followed pages. Use theUnfollow this pagebutton to stop receiving updates about that page.
All: A combination of all updates across your workspace.
This Page: A list of mentions, comments, and revisions made on that specific page. Tap this to see the option to follow or unfollow the page, too.
Archived: Items from yourInboxsection that no longer need your attention. Tap theUnarchivebutton to move it back to yourInboxsection.
Push & email notifications
When you're mentioned on a page, or in the
Person property of a database, you won't just see a red badge next to All Updates. You'll receive other notifications if you have the Notion desktop or mobile apps installed:- You'll get a desktop push notification 10 seconds after someone @-mentions you.
- You'll get a mobile push notification if you don't view a mention within 5 minutes, or if you don't have Notion open on your device.
- You'll get an email — which will include both mentions and revisions on followed pages — if you don't look at Notion within 10 minutes or if you don't have Notion open on any device.
- If you have
Always send email notificationsenabled, you'll receive email updates regardless of whether or not you're active on the app.
- You can turn these notifications on or off from
Settings & Members→My Notifications.
FAQs
Someone @mentioned me in a page, but I didn't receive an email notification.
If you have Notion open on a mobile device or computer, you won't receive push or email notifications for reminders, you'll only get a red badge notification in
All Updates.If Notion is not open on your mobile device or computer at the time of the notification, then you'll receive an email instead of a notification to
All Updates. I'm getting way too many notifications in All Updates. What can I do?
We have lots of room for improvement here, and hope to make notifications more customizable in the future!
For the time being, you can unfollow any pages that are irrelevant/too noisy. Just turn off the
Follow This Page toggle in the Updates menu at the top right of the page, or use the Unfollow This Page button in the All Updates menu in your sidebar.How can I trigger a reminder for someone else on my team?
The best way to do this is to use an @-mention and
@remind on the same line. For example: "
@remind next Thursday 4pm to finish proofreading."How far back in time do the Page Updates go?
Page updates (found under "Updates" in the top right corner of a page), go back to infinity. In other words, page updates will show all updates since the page was created
How often are new versions or a page captured?
A new version will be captured every 10 minutes while you're making changes and 2 minutes after you stop.
Page Updates only record edits that persist beyond a 2 minute period. If edits continue beyond a 10 minute period, then snapshots will be recorded every 10 minutes.
For example, if you delete content within the minute, this will not show up in updates anywhere. However, if you delete content over 2 minutes after pasting/editing, this will be reflected in updates.
Related guides
Something we didn't cover?
Message us in the app by clicking
? at the bottom right on desktop (or in your sidebar on mobile). Or email us at team@makenotion.com ✌️